Your new company

Hays Specialist Recruitment has partnered with a property management company located in Toronto, ON. We are looking to hire a Property Administrator to join their team on a contract basis of 3 months, which has the possibility of extension/ permanent. This candidate will be working from their Downtown Toronto Office on a full time basis.

Your new role

• Respond to tenant questions and requests via phone, email, and ticketing system
• Maintain calendars and coordinate meetings and special events for multiple teams
• Code invoices
• Assist with projects as assigned by Property Manager, Engineering Manager, and Property Accountant
• Provide great customer service in a dynamic, fast paced environment
• Manage Conference Room reservation book
• Nexus: Creates purchase order requests for facilities related expenses and projects
• Verify, approve, and file COIs for vendors
• Update LOB, Vendor and Staff Contact lists.
• Maintain office systems, phones, filing, supply orders, and general office organization
• Assist with LOB Requests
• Help coordinated in-house and outside vendor services related to the facilities operations; this includes but is not limited to, janitorial, pest control, lamping, carpentry, and maintenance contractors
• As requested, compose various documents such as agreements, correspondence, interoffice memos, reports, charts, and tables
• Uploads documents, including invoices, certificates of insurance, to SharePoint
• Screens incoming calls, handles all routine matters and forwards only those calls requiring the attention of the next level of management

What you'll need to succeed

• High School Diploma or equivalent from an accredited institution; Bachelor's degree preferred
• Two or more years in an administrative role in a property management organization
• Advanced knowledge of Microsoft Office, strong Excel experience
• Budgetary and invoice coding experience preferred
• Excellent Customer service skills
• Strong attention to detail and follow-through skills in a fast-paced environment
• Work overtime as business needs deem appropriate
• Must have experience using Nexus
• Experienced using either JD Edwards or Yardi

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

#LI-DNI