Your new company

Hays Specialist Recruitment has partnered with a leading property management company based in Calgary. We are currently hiring a Property Administrator to join their team on a temporary basis for 2 months. This candidate will be required to work in-office 4 days per week in Calgary (5 days per week for the first 2 weeks).

Your new role

• Administer tenant accounts receivable including the processing of monthly rent cheques and EFT/PAD payments, and monitoring/collection of arrears;
• Process monthly re-occurring billing;
• Code, process, and enter incoming invoices via accounting software (Nexus);
• Assist with preparation of Property Budgets;
• Assist with distribution of annual budget reconciliation and RANs, manual invoices;
• Prepare statements of account as needed;
• Maintain an up-to-date tenant contact list for all properties;
• Maintain an up-to-date Contractor List for all properties and set up new vendors and ensure compliance standards are met;
• Maintain Utility Registers and assist Property Manager with tracking utility payments;
• Prepare monthly accruals;
• Provide assistance on special projects, including preparation of various consolidated reports;
• Prepare and issue tenant billings, Rental Advice Notices and other routine tenant correspondence;
• Review tenant and head lease abstracts and ensure accuracy of rent rolls to include the simulation and review of monthly rent roll to assist Property Manager;
• Process tenant service requests and dispatch contractors as advised by Property Manager and/or as required;
• Perform a wide variety of clerical and administrative duties including word processing, filing, photocopying, scheduling appointments, etc.

What you'll need to succeed

• 2-5 years of experience is required
• Previous Property Administration experience is required, preferably within commercial property
• Accounts Payable and Accounts Receivable experience is required
• Strong computer skills, specifically with Excel, and a keen attention to detail;
• Previous experience using JDE, Yardi, MRI or an ERP platform is required

What you'll get in return

The opportunity to work for a leading property management company and gain valuable experience working for a $2M retail portfolio in Calgary, AB.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.