• Maintain the facility, ensuring a safe, clean and efficient workplace for all colleagues on a daily basis
• Respond to all building-related requests or emergencies, ensuring all are actioned and closed as per service level agreements
• Manage day-to-day facilities-related contracts, including janitorial, coffee and dairy, etc.
• Confirm and follow standard operating procedures for all routine maintenance, preventative maintenance and reactive maintenance for provincial offices
• Regular weekly meetings with office manager to discuss any items that need to be actioned
• Catering delivery and alcohol for events and coordinate onsite caterers for special events.
• Assist with faxes, couriers, mail, scanning as required
• Coordinate and stock office supplies for Halifax office; coordinate special items for all provincial offices when necessary
• Take the lead in set up and take down of meeting rooms, furniture and equipment for meetings and special events as needed which may require some flexibility in office hours
• Open operable walls and table set up for meetings and events
• Manage client centre to a high standard of operation, cleanliness, organization and supplies
• Client centre includes meeting rooms, serveries, colleague lounge and reception
• Report all room issues immediately to IT or office manager to ensure timely response and coordinate remedial work to be completed
• Lead the onboarding of all new colleagues (which includes but is not limited to greeting on the first day, tour of the office, workspace set up, nameplate on workspace, promo items for new colleagues).
• Provide support to the office manager regarding management of other facilities within the Nova Scotia Business Unit, as required.
• Work with vendors on supplies and repairs as needed (includes coffee, water dispensers, furniture, electrical and appliance repairs).
• Work with furniture vendor on ordering new furniture as needed.
• Fire warden and occupational health and safety committee rep for Halifax office
• Complete other administrative tasks to support the office manager, admin team and all client service colleagues as required

• 1-2 years of experience in customer service/administration.
• Good communication and interpersonal skills.
• Ability to multi-task.

What you need to do now

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