Your new company

Hays Specialist Recruitment has partnered with a large Oncology company located in Toronto, ON. We are looking to hire a Senior Administrative Assistant to join their team on a contract basis of 4 months, which has the possibility of extension/permanent. This candidate will be working from their Downtown Toronto Office on a hybrid basis.

Your new role

• Provide comprehensive administrative support to the Executive Office, working directly with the CEO, external stakeholders, members of the Board and its committees, and the broader team
• Liaise with senior external executives and their staff including government officials, funding partners and community partners
• Manage the governance cycle of Board and committee meetings including developing agendas and
• packages, minutes, logistics, monitoring of action items and serve as a resource on bylaws and policies
• Act as a trusted partner in discreetly handling sensitive and confidential matters
• Manage and maintain the CEO's calendar, schedule, travel, expenses
• Prepare communications, correspondence, reports and presentations
• Assist with special projects and initiatives as assigned by the executive team
• Prepare and coordinate venues, materials and catering needs for meetings and events

What you'll need to succeed

• 3 -5 years of senior administrative experience, working with executive offices, within a public sector and/or not-for-profit. Experience in healthcare is considered an asset.
• Completion of college degree/ diploma or equivalent
• Detail oriented and the ability to work with a high degree of accuracy
• Proven organizational and time management skills, with ability to prioritize tasks effectively and respond to fluctuating demands promptly and professionally
• Excellent communication and interpersonal skills and proven ability to handle sensitive and confidential information, demonstrating significant discretion, poise, professionalism, and diplomacy as a voice of the organization
• Expert abilities with MS Outlook, PowerPoint, Word, Excel; basic proficiency with Adobe Acrobat Pro

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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